Administrative and Consular Officer for the Administrative and Consular Affairs

The Embassy of Sweden in Addis Ababa is responsible for Sweden’s relations with Ethiopia, Djibouti, IGAD, and the African Union (AU). The Embassy consists of five sections: Political, Commercial and Cultural Affairs; Bilateral Development Cooperation; Regional Development Cooperation; Migration; and Administrative and Consular Section.

The section for Administration and Consular Affairs gives administrative support to the entire Embassy consisting of 21 expatriate staff and more than 36 locally employed staff.

The Consular and Administrative Officer will assist in the consular and administration areas.

RESPONSIBILITIES/JOB DESCRIPTION

• Contact with and answering inquiries from Swedish and national authorities as well as from the public; Being the point of contact for telephone calls, emails and public enquiries to the Embassy and to the consular area,
• Support to emergency consular services and ensuring the provision of accurate and timely information on consular services, visas etc,

• Monitoring and keep records of all the incoming and outgoing requests related to the consular field,
• Processing of passport applications and other consular certificates,
• Handling consular matters (for example, imprisonment, cases of death, citizens in distress, illness as well as maternity and paternity cases), attending and reporting on court hearings, prison, and hospital visits, etc.,
• Assist in any other relevant administrative issues at the embassy, for example import and export permits, housing, properties, archiving, visas, etc.,
• Being a second-hand responsible person at the reception of the Embassy,
• Provide any other support requested by the Head of Section,
• Other related duties as required.

QUALIFICATIONS AND WORK EXPERIENCES

Required qualifications

• Documented relevant academic degree, Bachelor or equivalent,
• Fluency inEnglish(both oral and written),
• Relevant experience and knowledge in the field of public administration and/or experience from embassy work and/or international organizations,
• Minimum of a 2nd grade Driver’s license

Required work experience

• A minimum of 2 years of relevant work experience.

Additional qualifications considered as merits are:

• Experience of working with consular and administrative related issues

• Knowledge of Office and email tools are a must, as well are discretion and the ability to work in a team

Skills

• Excellent interpersonal skills, empathy, and sound judgement.
• Strong organizational skills and ability to work well under pressure.
• Proven skills in communication

• Being a team-player, both internally and externally, with good communication skills. 

Ethiopian citizens, and citizens of other countries resident in Ethiopia and entitled to work in Ethiopia, are eligible to apply. Quote from the Embassy Code of Conduct: “We work to ensure that neither direct nor indirect discrimination might take place in the line of duty, on grounds of gender, age, ethnic origin, religion or other beliefs, sexual orientation, position, disability or illness.”

TERMS AND CONDITIONS

The vacancy is a local position, full-time, starting with a probation period of six months with the possibility of permanent employment. An individual salary system is applied. The Embassy of Sweden is an equal opportunities employer.

Starting date: As soon as possible.

APPLICATION

Applicants should submit the following documents by e-mail, to the Embassy of Sweden in Addis Ababa:

• CV, including details of relevant education and work experience.
• Cover Letter (English), setting out why you consider yourself a good candidate for this particular post.
• Names, telephone numbers and addresses of two reference persons who are willing to provide a reference on your character and work capacity.
• Clear contact phone numbers and addresses in Ethiopia where the Embassy can rapidly contact you.

Applications shall be sent to ambassaden.addis.abeba.recruitment@gov.se. As the subject of the message, please indicate reference no and your name: UM2023/09466/ADDI – Your Name.’

Please note that applications will not be returned, and only short-listed applicants will be contacted. To be considered, your application should be submitted latest by 29 March 2023 (16:00hrs) and fulfil the abovementioned requirements. The Embassy only receives electronic applications.

Questions related to the position shall be sent to ambassaden.addis.abeba.recruitment@gov.se

For information about the Embassy, please visit our website www.swedenabroad.se

Last updated 07 Mar 2023, 3.31 PM

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